A printed route sheet and a handheld calculator on the open tailgate of a green work truck, a gloved hand pointing at a line, a mower and trailer soft in the background on a dewy lawn.

Crew cost calculator. Know your gross margin.

Calculate the crew labor, paid travel and materials behind a week of lawn care or seasonal work. Enter your own prices and costs to estimate gross margin before overhead. It is not your company’s net profit.

Run your numbers See job costing on a real screen

Use your numbers. Save the worksheet. No email needed. By ExcellAirate LLC, maker of LawnSystems.

About the worksheet

You enter: Price, jobs, site and travel minutes, crew size, wages, burden and materials
You get: Weekly revenue, loaded labor, materials and gross margin
Stays on your device: Nothing is sent or stored. The CSV is yours
Not: Net profit, a benchmark or a promise

One crew. One week.

Put your numbers
to work.

Sample inputs

Start with a typical route or service. Change the example to match your work.

The week you’re modeling

What’s left
after the crew?

Weekly gross margin$1,136.00 weekly gross margin before other overhead

33.4% of the revenue entered. Before other overhead.

Revenue: $3,400.00
Loaded crew labor: $1,944.00
Materials: $320.00
Crew & material cost per job: $56.60

30route hours

60labor hours

Now check the other costs of running your business. This gross margin is not your take-home pay.

Save your worksheet

Models site time plus entered drive/setup time at a constant average wage and burden. Other paid time, office overhead, payment fees, tax, and different overtime rates are outside this estimate. Costs are rounded per job to cents.

Read the week clearly

How crew costs become margin.

Use this as a planning worksheet. Then check the estimate against your completed jobs.

Price has to cover the whole trip.A 30-minute mow with 15 minutes of paid driving/setup costs 45 minutes of crew time. With two people, that is 90 labor minutes. Leaving the drive out makes the same route appear cheaper than it is.

Crew time and labor time are different.A two-person crew working a 30-hour route uses 60 labor hours. The worksheet applies your average wage to every person, then your entered burden. If a lead earns more, reflect that in the average.

Gross margin still has work to do.At the sample settings, 40 jobs bring in $3,400. Loaded crew labor is $1,944 and materials are $320, leaving $1,136 before other overhead. Office costs, unentered time, fees, and other expenses still need covering.

Weekly revenue is price per job × jobs per week. Loaded labor per job is (on-site minutes + paid travel/setup minutes) ÷ 60 × people × average hourly wage × (1 + labor burden ÷ 100), rounded to cents before multiplying by the job count. Weekly gross margin is revenue minus loaded labor and materials; divide by revenue for the percentage. With zero revenue, a margin percentage is undefined.

Then check it against real work

Check the estimate against the work you actually did.

LawnSystems’ job-cost workflow uses recorded visit time, configured loaded labor rates, materials and revenue. Open the real screen to see how a property’s margin is shown. The figures there are fictional.

Build my package

Planning a second crew? Tell us your services and crews and review the scope and price before you commit. Nothing is charged by sending the request.

See job costing on a real screen Job costing and crew performance Scheduling, routes and crew apps

Questions

Questions owners ask before trusting a worksheet.

Short answers to what owners ask before they send a request. Anything missing goes in your request, and we reply by email.

Is this my company’s net profit?

No. This worksheet estimates gross margin after the crew labor and materials you enter. It does not include every expense, unentered paid time, owner compensation, tax, or financing costs.

Can I use it for lighting, snow, or pressure washing?

Yes. Use the price, average visit time, travel/setup, crew wages, and materials that fit one comparable type of job. Different jobs or contract arrangements should be modeled separately.

Where does the 35% burden come from?

It is a visible sample assumption, not a required rate or a claim about your company. Change it to the allowance you use for costs above base wages.

Does LawnSystems use estimates for job margin?

The product’s job-cost workflow uses recorded visit time, configured loaded labor rates, materials, and revenue. This separate planning worksheet lets you explore inputs before reviewing your actual completed work.

Are my numbers sent anywhere?

No. Worksheet inputs stay in page memory and are not submitted or saved in browser storage. The CSV download contains the numbers you chose to save on your device.